African Development Bank Drought Resilience and Sustainable Livelihoods Program II (DRS LP-II) – Somalia and Sudan Components
Terms of Reference
Position: Administrative Assistant
Following the drought in the IGAD region in 2010/11 consultations amongst development partners led to a consensus that efforts should be made to participate in joint program planning and design at country and regional levels in order to coordinate financing instruments, under the coordination of IGAD and its Member States. Subsequent to that, the African Development Bank (AfDB) embarked on the process of developing a region-wide multi-phased programme in the IGAD region as part of the Horn of Africa Drought Resilience Initiative. The AfDB – funded program is called the Drought Resilience and Sustainable Livelihoods Program II (RDSLP II). Its sector goal is to contribute to poverty reduction, food security and accelerated sustainable economic growth through enhanced rural income. The DRSLP II is aimed at enhancing drought resilience and improving the sustainable livelihoods of the pastoral and agro-pastoral population in the ASALs of the IGAD region.
The Sudan and Somalia components of the DRSLP II are part of the second phase of this multinational programme that covers Eritrea, Ethiopia, Somalia, and Sudan. In Somalia, the project will be implemented in Puntland, Somaliland and South Central regions of Somalia; while in Sudan, it will be implemented in (i) Gedarif State, (ii) Kassala State and (iii) White Nile State. The DRSLP- II has 4 components: (1) Natural Resources Management; (2) Market Access and Trade; (3) Livelihoods Support; and (4) Programme Management and Capacity Building and will be implemented over a period of 5 years, through the Federal Government of Somalia (FGS) and the Government of Sudan (GoS) structures especially at State and Localities levels.
The Intergovernmental Authority on Development (IGAD), acting as a Third Party, has received funds from the African Development Bank (AfDB) to establish a Fund Management Unit (FMU) that will coordinate the implementation of the DRSLP II for Somalia and Sudan and report to the Director, Agriculture and Environment Division of IGAD and working in close collaboration with the Drought Resilience Platform Coordination Unit (PCU).
The FMU will be headed by a Project Coordinator responsible for the management of the day-to-day operations, supported by a Procurement Specialist, an Account and an Administrative Assistant.
IGAD now wishes to fill the position of an Administrative Assistant who will support the FMU.
Job title: Administrative Assistant (1 Position)
Accountable to: FMU Coordinator
Duty station: Djibouti
Programme: AfDB DRSLP II – Somalia & Sudan components
Expected Start Date: June, 1st 2015
Duration of Assignment: One year renewable subject to performance and availability of funds
a) The Administrative Assistant will report to the FMU Coordinator;
b) Under the general guidance of the Project Coordinator the Administrative Assistant will support the day-to-day operations of the FMU.
2.2 Specific Duties
The Administrative Assistant will undertake tasks that include but are not limited to the following:
a) Provides the Project staff with administrative support and liaises with IGAD in resolving day-to-day administrative problems;
b) Schedules and coordinates meetings and missions, events, travel and accommodation arrangements and/or related activities;
c) Establishes, maintains and updates administrative files, databases, and records ensuring that ethical and legal guidelines are maintained;
d) Produces general memoranda, presentations and reports as directed by the Project Coordinator;
e) Performs such other duties as may be assigned by the Project Coordinator in support of activities of the FMU.
a) A Minimum of a Bachelor’s degree or equivalent with a major in a relevant in Social Science (Business management, public administration, and related fields);
b) At least 5 years’ experience directly related to the duties and responsibilities specified;
c) State-of-the-art knowledge of the concepts, principles and practices of office management;
d) Strong communication skills and persuasiveness in presenting, negotiating and resolving administrative and staff issues, both orally and in writing in English;
e) Strong interpersonal skills and orientation as a team member;
f) Ability to deal sensitively and build effective working relations with clients and colleagues;
g) Working experience in AfDB funded projects is an advantage.
4. KEY SKILLS & COMPETENCIES
a) Ability in organizing, prioritizing and scheduling work assignments;
b) Ability to communicate effectively, both orally and in writing;
c) Ability to collect data, compile information and prepare reports;
d) Ability to make administrative /procedural decisions and judgments;
e) Capacity to analyze and solve problems;
f) Demonstrated ability to maintain confidentiality;
g) Skills in Records maintenance;
h) Computer literacy and competence in computer applications including database management.
5. LANGUAGE SKILLS
Proficiency in English Language is required and knowledge of French and/or Arabic and Somali are an asset.
Remuneration will be negotiable, based on the successful applicant’s qualification and experience; and in accordance with the African Development Bank’s “Rules and Procedures for the use of Consultants”.
7. How to apply:
Please, submit /e-mail your CV and short cover letter to address below by 12 May 2015 at or before 2:00pm (Djibouti time) with a subject line of “Administrative Assistant DRSLP II-FMU”. Shortlisted applicants only will be contacted.
Administration and Finance, IGAD Secretariat
Att: Mr. Bogale Lemma
Avenue Georges Clemenceau
P.O. Box 2653 Tel: +253-21354050 /21312737
Djibouti, Rep. of Djibouti
IGAD is an equal opportunity employer. Female candidates are encouraged to apply.