African Development Bank Drought Resilience and Sustainable Livelihoods Program II (DRSLP-II) – Somalia and Sudan Components
Terms of Reference
Position: Procurement specialist
Following the drought in the IGAD region in 2010/11 consultations amongst development partners led to a consensus that efforts should be made to participate in joint program planning and design at country and regional levels in order to coordinate financing instruments, under the coordination of IGAD and its Member States. Subsequent to that, the African Development Bank (AfDB) embarked on the process of developing a region-wide multi-phased program in the IGAD region as part of the Horn of Africa Drought Resilience Initiative. The AfDB – funded program is called the Drought Resilience and Sustainable Livelihoods Program II (DRSLP II). Its sector goal is to contribute to poverty reduction, food security and accelerated sustainable economic growth through enhanced rural income. The DRSLP-II is aimed at enhancing drought resilience and improving the sustainable livelihoods of the pastoral and agro-pastoral population in the ASALs of the IGAD region.
The Sudan and Somalia components of the DRSLP II are part of the second phase of this multinational program that covers Eritrea, Ethiopia, Somalia, and Sudan. In Somalia, the project will be implemented in Puntland, Somaliland and South Central regions of Somalia; while in Sudan, it will be implemented in (i) Gedarif State, (ii) Kassala State and (iii) White Nile State. The DRSLP II has 4 components: (1) Natural Resources Management; (2) Market Access and Trade; (3) Livelihoods Support; and (4) Programme Management and Capacity Building and will be implemented over a period of 5 years, through the Federal Government of Somalia (FGS) and the Government of Sudan (GoS) structures especially at State and Localities levels.
The Intergovernmental Authority on Development (IGAD), acting as a Third Party, has received funds from the African Development Bank (AfDB) to establish a Fund Management Unit (FMU) that will coordinate the implementation of the DRSLP II for Somalia and Sudan to report to the Director of Agriculture and Environment Division of IGAD and working in close collaboration with the Drought Resilience Platform Coordination Unit (PCU).
The FMU will be headed by a Project Coordinator responsible for the management of the day-to-day operations of the unit, supported by a Procurement Specialist, an Accountant and an Administrative Assistant.
IGAD now wishes to fill the position of a Procurement specialist who will serve to lead and coordinate the procurement functions of the FMU.
Job title: Procurement specialist (1 Position)
Accountable to: FMU Coordinator
Duty station: Djibouti
Programme: AfDB DRSLP II – Somalia & Sudan components
Expected Start Date: June, 1st 2015
Duration of Assignment: One year renewable subject to performance and availability of funds
The Procurement specialist is responsible for the following tasks:
1. Review and maintain the Project Appraisal Document and the Development Financing Agreement for African Development Bank DRSLP-II Sudan Project and other IGAD projects;
2. Prepare the detailed project procurement Plan/schedule in consultation with IGAD Procurement Unit and submit for no-objection by the African Development Bank;
3. Work closely with the IGAD Secretariat staff involved in procurement to assist and guide the FMU understand and comply with the provisions of the applicable procurement procedures and directives, as well as the terms of the Financing Agreement between IGAD and the African Development Bank for the DRSLP II Sudan and Somalia Components to ensure efficient procurement.
4. Regularly update and prepare periodic procurement status reports to be submitted to IGAD management and African Development Bank;
5. Prepare General Procurement Notice and forward it to the African Development Bank for publication in United Nations Development Business (UNDB) for AfDB financed procurement;
6. Prepare bid documents using AfDB Procurement standard bidding documents and Standard Requests for Proposals (SRFPs) providing correct, complete and unambiguous specifications for common user items and cause preparation of and TORs for procurement of Goods and Services financed by African Development Bank. Follow up and submit the bid documents and Request For Proposals (RFPs) and Request For Quotations (RFQs) to the bank for no-objection and make modifications as recommended. Also assist IGAD for the said project, for procurements where Bank’s Rules are not applied e.g, shopping etc.
7. Any other duties deemed necessary and appropriate by the FMU Coordinator.
(a) Training and professional experience:
– Minimum Master’s Degree or equivalent with a major in a relevant discipline (e.g. Procurement, Finance, engineering, law, management, contract administration, Economics, Business Administration or Commerce);
– A minimum of 8 years of direct relevant experience in public procurement, including broad expertise in the management of procurement in the public and/or private sector;
– A minimum of 5 years of direct relevant experience in procurement in partners-funded development projects;
– State-of-the-art knowledge of the concepts, principles and practices which govern international procurement, the contracting of consultant services;
– Proven analytical and evaluative skills on key procurement issues and problems;
(b) Core competences
– Strong communication skills and persuasiveness in presenting, negotiating and resolving highly complex issues, both orally and in writing in English;
– Strong interpersonal skills and orientation as a team member;
– Ability to deal sensitively and build effective working relations with clients and colleagues;
(c) Familiarity with the African Development Bank Procurement Guidelines is a definite advantage;
(d) Demonstrated skill in computer application and use of software programs is an essential requirement.
4. LANGUAGE SKILLS
Proficiency in English Language is required.
Remuneration will be negotiable, based on the successful applicant’s qualification and experience; and in accordance with the African Development Bank’s “Rules and Procedures for the use of Consultants”.
6. How to apply:
Please, submit /e-mail your CV and short cover letter to address below by 12 May 2015 at or before 2:00pm (Djibouti time) with a subject line of “Procurement Officer DRSLP II-FMU”. Shortlisted applicants only will be contacted.
Administration and Finance, IGAD Secretariat
Att: Mr. Bogale Lemma
Avenue Georges Clemenceau
P.O. Box 2653 Tel: +253-21354050 /21312737
Djibouti, Rep. of Djibouti
IGAD is an equal opportunity employer. Female candidates are encouraged to apply.